Publicity Secretary, the official voice.
Runs the Congress's official channels and publishes approved news, program reports and donor updates.
Key responsibilities, with references.
Communications
- Manages the official communications channels as approved.
- Publishes approved updates, program reports and donor communications.
- Keeps the INC-USA name and platforms free of misinformation; only approved spokespersons speak for INC-USA.
- Keeps official platforms neutral in elections: using INC-USA platforms to influence an election outcome is misconduct.
- Formal notices to Directors and Regions come from the Secretariat, not the public channels.
Working practice
- Keeps a simple content calendar: Convention, programs, fundraising and quarterly updates.
- Keeps a written list of every official account and who can sign in, so it can be handed over.
- Gets approval for statements before they go out and keeps a copy of what was published.
Who you work with.
Time and skills.
About 4 to 6 hours a week
Expect more in the months before the Convention. On top of that, every officer attends the quarterly Board meetings (virtual attendance counts) and the Convention weekend.
This is an estimate to help you plan, not a rule in the Constitution.
- Clear writing in plain English
- Running social media accounts and a website or newsletter
- Basic photo and design skills
- Judgment about what is ready to publish
The only requirements to stand are the eligibility rules below.
- Served in a position in your Region. You have served in a position in your Region (an officer role or a recognised committee leadership role) for at least one year in the past five years. This is required. Only a supermajority of the Directors (two-thirds of all Directors then in office) can waive it.Art. XII §12.2
- Member in good standing of a recognized Region. You belong to a recognized INC-USA Region and are in good standing with it. Members of the National-At-Large Affiliate program cannot hold national office unless they are members of a recognized Region.Art. XII §12.2; Art. III §3.5
- Written endorsement from your Region. Your Region endorses your candidacy in writing. Your Regional President or Region Secretary is the usual person to ask.Art. XII §12.2; Appendix C §C3
- Signed Candidate Eligibility and Conflict-of-Interest Declaration. You sign the declaration (Appendix N). It confirms your eligibility and discloses any interest that could conflict with the office.Art. XII §12.2; Appendix N
If you are a Regional President. A Regional President sits on the Board as a voting Director and cannot hold an Executive Committee office at the same time. If elected, you must resign as Regional President before taking the Oath of Office. Art. IX §9.3
Term. 2 years. At most 2 consecutive terms in the same office, then a one-term break before serving in that office again. Art. X §10.3
A good first year looks like this.
Suggested
- A regular, predictable rhythm of updates the Regions can count on
- Every program report and donor update approved before publication
- A written list of all official accounts and access, ready for handover
Suggested outcomes to aim for, not requirements.
What every officer signs up to.
- Swear or affirm the Oath of Office: uphold the Constitution and Bylaws, protect the Organization's funds, records and reputation, disclose and avoid conflicts, and respect confidentiality.
- Act within the approved budget, delegated spending limits and adopted policies.
- Attend the quarterly Board meetings (virtual attendance counts) and the two Board meetings of Convention weekend. Officers take part without a vote; the Directors vote.
- Complete a conflict-of-interest disclosure every year and update it when something changes.
- Follow the Code of Conduct: keep personal opinions separate from official statements, and leave official statements to approved spokespersons.
- At the end of the term, hand over records, bank access, passwords and project documents to the incoming officer.
- Serve as a volunteer. Officers may be removed for cause by a two-thirds roll-call vote of all Directors then in office.
Stand for Publicity/Communications Secretary? Start here.
The Candidate Information Form takes about 15 to 20 minutes, with this office already selected. You will need the name and email of your Regional President or Region Secretary for the endorsement. The application window opens by Wednesday, March 3, 2027.
Source. These descriptions follow the Constitution and Bylaws, adopted Saturday, September 5, 2026, at Convention 2026 in San Francisco.