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Itsekiri National CongressUSA
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§ Executive Committee · Role 06 of 07 · Art. X §10.4.5

Financial Secretary, every dollar receipted.

Receives the money that comes in, from dues to pledges, deposits it promptly, and keeps a receipt for every dollar.

Apply for this roleHow to run
§ 01

Key responsibilities, with references.

Art. X §10.4 Constitution or Bylaws referencePractice A working habit, not a constitutional duty

Collections

  • Receives dues and deposits funds promptly into approved accounts.Art. X §10.4.5
  • Maintains receipts and collection records.Art. X §10.4.5
  • Supports donor pledge tracking.Art. X §10.4.5
  • Keeps cash to a minimum and a receipt for every cash payment.Art. XIII §13.2

Regions and good standing

  • Tracks the national dues each Region owes ($600 a year), and any installment plans or hardship waivers.Appendix L
  • Good standing depends on a Region being current on national dues, which decides whether it can be credentialed to vote.Art. VII §7.1; Appendix C §C2
  • Sends each Region a dues statement and a reminder before the credential deadline.Practice
  • Reconciles collection records with the Treasurer every month.Practice
  • Sends donors a written acknowledgment of their gift.Practice
§ 02

Who you work with.

TreasurerHands over deposits and records; monthly reconciliation (practice).
SecretaryConfirms which Regions are current on dues for credentialing.
Regional treasurersCollect and send national dues.
Patrons CouncilTracks pledges from fundraising.
Convention Planning CommitteeConvention income (practice).
§ 03

Time and skills.

Estimate

About 3 to 5 hours a week

Expect more when national dues fall due and around the Convention. On top of that, every officer attends the quarterly Board meetings (virtual attendance counts) and the Convention weekend.

This is an estimate to help you plan, not a rule in the Constitution.

Helps; not required
  • Careful record-keeping
  • Comfort with spreadsheets and online payment tools
  • Honesty and discretion with money and donor details
  • Polite persistence when reminding Regions about dues

The only requirements to stand are the eligibility rules below.

§ 04 · Art. XII §12.2

Eligibility and term.

Check yours →

  • Served in a position in your Region. You have served in a position in your Region (an officer role or a recognised committee leadership role) for at least one year in the past five years. This is required. Only a supermajority of the Directors (two-thirds of all Directors then in office) can waive it.Art. XII §12.2
  • Member in good standing of a recognized Region. You belong to a recognized INC-USA Region and are in good standing with it. Members of the National-At-Large Affiliate program cannot hold national office unless they are members of a recognized Region.Art. XII §12.2; Art. III §3.5
  • Written endorsement from your Region. Your Region endorses your candidacy in writing. Your Regional President or Region Secretary is the usual person to ask.Art. XII §12.2; Appendix C §C3
  • Signed Candidate Eligibility and Conflict-of-Interest Declaration. You sign the declaration (Appendix N). It confirms your eligibility and discloses any interest that could conflict with the office.Art. XII §12.2; Appendix N

If you are a Regional President. A Regional President sits on the Board as a voting Director and cannot hold an Executive Committee office at the same time. If elected, you must resign as Regional President before taking the Oath of Office. Art. IX §9.3

Term. 2 years. At most 2 consecutive terms in the same office, then a one-term break before serving in that office again. Art. X §10.3

§ 05

A good first year looks like this.

Suggested

  • Every payment received has a receipt and a matching deposit
  • A current dues ledger showing each Region's status
  • A pledge list the Treasurer and Patrons can rely on

Suggested outcomes to aim for, not requirements.

§ 06

What every officer signs up to.

  • Swear or affirm the Oath of Office: uphold the Constitution and Bylaws, protect the Organization's funds, records and reputation, disclose and avoid conflicts, and respect confidentiality.Appendix D
  • Act within the approved budget, delegated spending limits and adopted policies.Art. X §10.1
  • Attend the quarterly Board meetings (virtual attendance counts) and the two Board meetings of Convention weekend. Officers take part without a vote; the Directors vote.Art. II §2.3; Art. VIII §8.1, §8.2
  • Complete a conflict-of-interest disclosure every year and update it when something changes.Appendix H
  • Follow the Code of Conduct: keep personal opinions separate from official statements, and leave official statements to approved spokespersons.Appendix I
  • At the end of the term, hand over records, bank access, passwords and project documents to the incoming officer.Art. XII §12.7.3
  • Serve as a volunteer. Officers may be removed for cause by a two-thirds roll-call vote of all Directors then in office.Art. X §10.5; Art. XIV §14.4
§ Apply · Houston 2027

Stand for Financial Secretary? Start here.

The Candidate Information Form takes about 15 to 20 minutes, with this office already selected. You will need the name and email of your Regional President or Region Secretary for the endorsement. The application window opens by Wednesday, March 3, 2027.

Apply for this role →The five steps

Source. These descriptions follow the Constitution and Bylaws, adopted Saturday, September 5, 2026, at Convention 2026 in San Francisco.